REGULAR MEETING 
MONDAY, JUNE 16, 2014   6:00 p.m.
COUNCIL CHAMBERS, 501 POLI STREET, VENTURA



SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
 
Certificate of Recognition - Eagle Scouts Presentation - Supervisor of the Year and Employee of the Year


CITY COUNCIL COMMUNICATIONS
 
Per Government Code Section 54954.2 (a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.

3.

Authorize the City Manager or designee as agent for the City to enter into a user agreement between the City and the Ventura Police Officers' Association (VPOA) to allow the VPOA to construct a gym on City property located at the Ventura Police Department Headquarters.

4.
General Service Agreements for Contract Tree Services and Contract Park Maintenance (50)

a.
Authorize the City Manager to execute an annual General Service Agreement with West Coast Arborists for provision of tree trimming and maintenance services for two years, for a total estimated contract value of $500,000 for Fiscal Years 2014 -2016.

b.
Authorize the City Manager to execute the annual General Service Agreements with Mycol, Inc., (total amount of $727,104), Sunridge Landscape, Inc., (total amount of $617,568), and Parkwood Landscape Maintenance, Inc., (total amount of $251,400) for two years, for a total estimated value of $1,596,072 for Fiscal Years 2014 -2016.

5.
New Operating Lease Contract for Buenaventura and Olivas Links Golf Carts and Utility Vehicles (50)

Authorize the City Manager to enter into a four-year operating lease agreement with TCF Equipment Finance (TCFEF) in order for the City to lease seventy E-Z-GO RXV model electric golf carts for the Buenaventura Golf Course, eighty E-Z-GO RXV model electric golf carts for the Olivas Links Golf Course, five Cushman Hauler 800 utility vehicles for Buenaventura Golf Course and one Cushman FS2 refreshment cart for Olivas Links for the total amount of $572,218.56.

6.

Adopt a resolution approving the Fiscal Year 2014-2015 Statement of Investment Policy and rescinding Resolution No. 2013-028.

7.
Grand Jury Response Ventura Crosswalks (112)

Approve and authorize the response to the Grand Jury report titled City of Ventura Crosswalk Alerts.

CITY COUNCIL/SUCCESSOR AGENCY CONSENT ITEM

8.
Professional Services Agreement Between the City of San Buenaventura (as the City and the Successor Agency) and the Housing Authority of the City of San Buenaventura for the Fiscal Year 2014 -2015 Affordable Housing Program Administration  (50)

Approve and authorize the City Manager/Executive Director to execute a Professional Services Agreement between the City of Ventura, the City of Ventura as Successor Agency, and the Housing Authority of the City of San Buenaventura related to the Affordable Housing Program for a twelve-month period from July 1, 2014, to June 30, 2015.

APPOINTMENTS TO COUNCIL ADVISORY GROUPS

CITY COUNCIL CONSENT ITEMS
 
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the City Council at one time, without discussion, unless a Councilmember or the Administration requests an opportunity to address any given item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means that the recommendation of the Administration is approved along with the terms and conditions described in the Administrative Report.

1.
Minutes

Approve the minutes of the special meetings of May 12, 15, and 16, 2014, and the special and regular meetings of May 19, 2014.

2.
Extension of Professional Services Agreement for Interim City Attorney (50)

Authorize the City Manager to extend the legal services agreement with Juli C. Scott, to provide interim City Attorney services for an additional period of time until July 31, 2014, or such additional time as is needed to complete the City Attorney recruitment, as determined by the City Manager.

9.

Confirm the appointment of Lori Harasta as one of the City's representatives to the Ventura County Area Agency on Aging Advisory Council for a partial term expiring June 30, 2015.

10.

Approve the following appointments recommended by the Appointments Recommendation Committee:

a.
Marie Lakin and Kenneth May to the Cultural Affairs Commission for terms expiring June 30, 2018.

b.
Carlos Sandoval to the Design Review Committee for a term expiring June 30, 2017.

c.
Kevin Clerici to the Downtown Parking Advisory Committee for a term expiring June 30, 2018.

d.
Linda Kimbrough to the Historic Preservation Committee for a term expiring June 30, 2016.

e.
Andrew Pattison, Barbara Keller, and Wanda Sumner to the Housing Authority Board for terms expiring October 15, 2018, January 12, 2016, and January 12, 2016, respectively.

f.
Debbie Giles, Berta Steele, and Dolly Moehrle to the Library Advisory Commission for terms expiring July 1, 2018, July 1, 2018, and July 1, 2015, respectively.

g.
Matthew LaVere and Paul Drevenstedt to the Parks and Recreation Commission for terms expiring June 30, 2018.

h.
Everard Ashworth to the Port District Board of Commissioners for a term expiring June 30, 2018.

i.
Todd Collart  and Daniel Saltee to the Public Art Commission for terms expiring June 30, 2018.


11.

Adopt a resolution summarily vacating and abandoning a portion of Cedar Street between East Prospect Street and Ferro Drive.

12.
Dissolution of Maintenance Assessment District No. 5, Establishment of Maintenance Assessment District No. 21 for Property Located at the Southeast Corner of Darling Road and Wells Road, and Approval of the Final Tract Map and Granting of Park Improvement Credits for Tract Map Case No. TTM -4 -11 -5692 (28)

a.
Adopt a resolution ordering the dissolution of Maintenance Assessment District No. 5.

b.
Adopt a resolution establishing Maintenance Assessment District No. 21 for maintenance of street lighting, landscape, hardscape, and irrigation system improvements within Tract No. 4962 -1.

c.
Adopt a resolution approving the Final Map and Public Improvement Plans for Tract Map Case No. TTM -4 -11 -5692. Direct that the Final Map be recorded, and that all surety bonds be executed subject to the approval of the City Attorney.

d.
Authorize the grant of partial credits in the amount of 39 percent of the full park requirements for the private park and recreation areas being proposed as part of Tract Map Case No. TTM -4 -11 -5692.

13.
Property Lien Assessments (80)

Adopt a resolution ordering an assessment to be levied against properties that are the subject of delinquent civil penalties.

14.
Proposed Cross Connection Ordinance (70)

a.
Introduce and waive the first reading of an ordinance adding Chapter 22.115 to the municipal code pertaining to Cross Connections and Backflow Prevention.

b.
Set the proposed ordinance for second reading and adoption at the City Council meeting of July 7, 2014.

CITY COUNCIL PUBLIC HEARING

QUASI-JUDICIAL PROCEEDINGS
 
Ex Parte Communications: An ex parte communication is a communication made with a Councilmember outside the Council Chambers with any person except the City Attorney concerning a quasi-judicial proceeding to be heard by the City Council. When a Councilmember has an ex parte communication concerning a subject that is the basis of a quasi-judicial proceeding, the Councilmember must: (a) state for the public record the nature of that communication, (b) with whom the ex parte communication was made, and (c) a brief statement as to the substance of the communication.

15.

Adopt a resolution to deny the appeal of Martin M. Ramirez, Martin's Auto Group, Inc., dba Ventura RV Connection/Ventura Car Connection and sustain the Planning Commission's denial of an Administrative Use Permit for a used vehicle dealership with incidental auto repair, Case No. AUP-4-13-15489.

CITY COUNCIL PUBLIC HEARINGS

16.

a.
Adopt a resolution approving the City Council Fiscal Year 2014 -2015 Operating and Capital Improvement Budget and Appropriation Limit.

b.
Approve the Fiscal Year Capital Improvement Project Appropriations as specified in Attachment D of the administrative report.

c.
Authorize the Finance and Technology Department to adjust the budget appropriations for expenses and revenues for Fiscal Year 2013 -2014 for items listed in Attachment E of the administrative report.

d.
Approve the Financial Policies as specified in Attachment F of the administrative report.

17.

a.
Introduce and waive the first reading of an ordinance enacting Chapter 22.180 of the municipal code to establish water dedication and in -lieu fee requirements for new or intensified development.

b.
Set the proposed ordinance for second reading and adoption at the City Council meeting of July 7, 2014.

c.
Accept the September 3, 2013, Evaluation of a Water Resource In -Lieu Fee Report prepared by Kennedy/Jenks Consultants, which establishes the cost basis for the one -time in -lieu fee.  The proposed fee is $10,686 per acre -foot per year of additional demand within Casitas District (Zone 1) and $15,538 per acre -foot per year of additional demand for outside Casitas District  (Zone 2).

d.
Accept the Water Dedication and In -Lieu Fee Nexus Report dated September 4, 2013, which outlines the relationship and rationale for the need of the proposed ordinance and in -lieu fee.

e.
Adopt a resolution establishing a fee to be paid under certain circumstances in lieu of dedicating water rights to the City.

f.
Direct staff to file a Notice of Exemption pursuant to the California Environmental Quality Act for the Ordinance to Establish Water Dedication and In -Lieu Fee Requirements for New or Intensified Development.

g.
Revise the 2014 -2015 Ventura Water Budget to recognize increased revenues and expense appropriations by $1,000,000 and authorize the Finance and Technology Department to assign revisions to the proper fund, project, and account.

h.
Approve the creation of an Integrated Water Resources Task Force to work with Ventura Water to prioritize water resources for development.

PUBLIC COMMUNICATIONS

CITY COUNCIL COMMUNICATIONS
 
Per Government Code Section 54954.2 (a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.

REPORTS - REGIONAL BOARDS/COMMISSIONS/COMMITTEES
 
This time is set aside to allow Councilmembers serving on regional boards, commissions, or committees to present a verbal report to the full City Council on the activities of the respective boards, commissions, or committees upon which they serve.