REGULAR MEETING 
MONDAY, JUNE 18, 2012   6:00 p.m.
COUNCIL CHAMBERS, 501 POLI STREET, VENTURA

ROLL CALL


SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
 
Certificates of Recognition - Union Pacific Railroad Trestle Project Certificates of Recognition - Budgeting for Outcomes Committee Members Employee of the Year Award - Joe Salsedo Supervisor of the Year Award - Police Sergeant Ryan Weeks



CITY COUNCIL CONSENT ITEMS
 
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the City Council at one time, without discussion, unless a Councilmember or the Administration requests an opportunity to address any given item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means that the recommendation of the Administration is approved along with the terms and conditions described in the Administrative Report.

1.
Minutes

Approve the minutes of the special and regular meetings of June 4, 2012.

2.
Public Art Ordinance Two -Year Moratorium (70)

Waive the second reading in full and adopt an ordinance suspending contributions from the Water and Wastewater funds to the Public Art Fund for a period of two years.

3.
Fairview Drive Neighborhood Project Street Resurfacing Phase II Award of Contract (98)

a.
Approve the award of contract and authorize the Mayor to execute an agreement with the lowest responsible bidder, Toro Enterprises Inc., for the Fairview Drive Neighborhood Project Street Resurfacing Phase II, Specification No. 2011 -001, in the amount of $532,143.50.

b.
Authorize the transfer from the following funds to the repaving project for the adjustment of sewer manholes and water valves to grade: $17,400 - Wastewater Maintenance Operations   $20,125 - Water Distribution Operations

4.
Promenade Repair and Maintenance Project Phase II Authorization to  Advertise (88)

Approve the contract plans and specifications for the Promenade Repair and Maintenance Project Phase II, Specification No. 2011-027, and authorize the advertisement for bids to be received on Thursday, July 12, 2012, at 2:00 p.m. in the City Clerk's Office.

5.
2012 Ventura County Fair Contract (50)

Approve and authorize the City Manager to execute an agreement with the 31st District Agriculture Association for security, traffic control, and permit services for 2012 Ventura County Fair in an amount not-to-exceed $185,000.

6.
2011 -2012 Ventura County Grand Jury Reports (42)

Authorize the City Manager to approve the response to the Grand Jury Reports titled Graffiti in Ventura County Cities and Vehicle Impound Fees.

7.
Fiscal Year 2012 -2013 Annual Statement of Investment Policy (31)

Adopt a resolution to rescind Resolution No. 2011-031 and approve the Fiscal Year 2012-2013 Statement of Investment Policy.

8.
Administrative Policies and Procedures Financial Policies (31)

Receive and file the Financial Policies Administrative Policies and Procedures 14.7.

9.
Bicycle Motocross Track (50)

Review and approve the license agreement allowing Ventura Bicycle Motocross Track (BMX) to construct a bicycle track at the Community Park.

10.
Tree Services and Park Maintenance (50)

a.
Authorize the City Manager to execute annual contract amendments to General Service Agreement No. 100001558 with West Coast Arborists in order to fund the remaining two years of a three -year contract, for a total estimated contract value of $730,152 for Fiscal Year 2011 through Fiscal Year 2014.

b.
Authorize the City Manager to execute annual contract amendments to General Service Agreement No. 080471 with Mycol and General Service Agreement No. 080479 with Sunridge Landscape in order to fund the remaining two years of a six -year contract, for a total estimated contract value of $3,410,821 for Mycol and $1,507,676 for Sunridge Landscape for Fiscal Year 2008 through Fiscal Year 2014.

c.
Authorize the City Manager to execute future contract amendments, as required, up to $249,000, which may not have been anticipated, but may be required, for the Fiscal Year 2011 through Fiscal Year 2014 and Fiscal Year 2008 through 2014 Fiscal Year terms.

11.
Cemetery Memorial Park Improvements Project Authorization to  Advertise (76)

a.
Adopt a resolution approving the Final Mitigated Negative Declaration for the proposed Cemetery Memorial Park Improvements Project.

b.
Approve the project and authorize the advertisement for bids to be received on Thursday, July 26, 2012, at 2:00 p.m. in the City Clerk’s Office.

CITY COUNCIL PUBLIC HEARING

12.

a.
Consider additional funding for maintenance projects for a cleaner Ventura from:

1.
$78,000 short -term rental Transient Occupancy Tax for Pierpont area enhancements.

2.
$232,000 one -time Aera Energy, LLC, franchise fee payment for the midtown parking lot and other locations as specified in Attachment C.

b.
Adopt the following resolution along with any changes authorized by Council after concluding the public hearing on the Fiscal Year 2012 -2013 and Fiscal Year 2013 -2014 budgets:

1.
City Council Fiscal Year 2012 -2013 Operating and Capital Improvement Budget and Appropriation Limit Resolution, Attachment D.

c.
Adopt the Fiscal Year 2012 -2013 Capital Improvement Project Appropriations as specified in Attachment E.

d.
Authorize the Finance and Technology Department to adjust the budget appropriations for expenses and revenues for Fiscal Year 2011 -2012 for items listed in Attachment F.

CITY COUNCIL FORMAL ITEMS

13.

Receive oral report.

14.

Receive oral report.



REPORTS - REGIONAL BOARDS/COMMISSIONS/COMMITTEES
 
This time is set aside to allow Councilmembers serving on regional boards, commissions, or committees to present a verbal report to the full City Council on the activities of the respective boards, commissions, or committees upon which they serve.