MONDAY, NOVEMBER 21, 2011   6:00 p.m.
COUNCIL CHAMBERS, 501 POLI STREET, VENTURA



CLOSED SESSION REPORT


REPORTS - REGIONAL BOARDS/COMMISSIONS/COMMITTEES
 
This time is set aside to allow Councilmembers serving on regional boards, commissions, or committees to present a verbal report to the full City Council on the activities of the respective boards, commissions, or committees upon which they serve. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Business Recognition - AWS Automotive Code Enforcement Safe Housing Update Historic Preservation Committee Protocols Report

CITY COUNCIL CONSENT ITEMS
 
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the City Council at one time, without discussion, unless a Councilmember or the Administration requests an opportunity to address any given item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means that the recommendation of the Administration is approved along with the terms and conditions described in the Administrative Report.

1.
Minutes

Approve the minutes of the regular meeting of October 24, 2011.

2.
Expand Membership of the Library Advisory Commission (66/70)

Waive the second reading in full and adopt an ordinance amending Section 2.410.120 of the municipal code to expand the Library Advisory Commission from five to seven members.

3.
Retail Viability Analysis for the Triangle Site Located West of San Jon Road and South of the Railroad, Lloyd Properties, Property Owner (50/80)

a.
Direct staff to pursue the scope of work and proposed methodology for processing a retail viability analysis, a technical study necessary to amend the City’s Local Coastal Program Land Use Designation, for the Downtown Triangle Site located west of San Jon Road and south of the railroad, Lloyd Properties, property owner.

b.
Authorize the City Manager to execute, subject to City Attorney approval as to form, an amendment to the professional services agreement with HR & A Advisors, Inc., for the amended scope of work in substantially the same form as in Attachment A in an amount not to exceed $80,077.50.

c.
Authorize the Finance and Technology Department to adjust revenue and expenditure appropriations as necessary for the execution of the amendment to the Professional Services Agreement.

4.
Olivas Park Drive Extension (88)

a.
Authorize the City Manager to execute Amendment No. 2 to Professional Services Agreement No. 2009 -028 with Rincon Consultants, Inc., for an expanded environmental review of the proposed Olivas Park Drive Extension project in the amount of $94,740 which increases the total contract amount to $270,495.

b.
Authorize the Mayor to execute a Professional Services Agreement with Hawks and Associates to prepare a Conditional Letter of Map Revision for the Federal Emergency Management Agency (FEMA) and to provide sixty percent design services for the levee as part of the Olivas Park Drive Road Extension project with a cost not to exceed $448,500 plus a  $45,000 contingency.

c.
Adopt a resolution, to be executed by the Mayor, for the application of Proposition 84 Grant(s) for the proposed levee, which authorizes staff to apply for Proposition 84 Grant(s), Local Levee Assistance Program funding, from the California Department of Water Resources.

d.
Authorize the Finance and Technology Department to assign appropriations and revenues to the proper funds, projects, and accounts to complete the professional services agreement and grant in the event the grant is received by the City.

5.

Authorize the City Manager to sign the Memorandum of Agreement that extends the City's participation in the Trash Management and Reporting Plan for the Ventura River Estuary Trash Total Maximum Daily Load for an additional five years, ending on December 15, 2016.

6.

a.
Introduce and waive the first reading of an ordinance amending Section 22.110.055 of the municipal code pertaining to water connections outside  City limits.

b.
Set the proposed ordinance for a second reading and adoption at the City Council meeting of December 5, 2011.


7.

a.
Adopt a resolution approving an amendment to the Comprehensive Plan to amend the Local Coastal Plan (LCP) for the Central Harbor Area.

b.
Direct the Community Development Department to transmit the LCP amendment to the California Coastal Commission by Minute Order.


8.

a.
Adopt a resolution approving the City Records Management Program Manual and repealing Resolution No. 2003 -017.

b.
Receive the Records Management Program Assessment Final Report to be used as a tool to help guide the City in moving forward with developing and implementing ongoing records management program efforts.

9.

a.

b.
Designate the Safe and Clean Public Places Initiative as a City Council high priority to be added to the City’s Goals and Controls projects.

c.
Direct staff to proceed with implementation of the components of the Initiative subject to identifying funding or shifting City priorities.

d.
Direct staff to develop performance measures to be introduced in the next quarterly performance measures report in January 2012.

10.

a.
Continue to contract with the California Shopping Cart Retrieval Company to retrieve carts in the community.

b.
Direct staff to return to Council on January 23, 2012, with the introduction and first reading of an Ordinance of the City Council of the City of San Buenaventura amending Division 8 (Public Health and Safety Regulations) of the municipal code by adding a new chapter 8.800 pertaining to abandoned shopping carts.