MONDAY, OCTOBER 24, 2011   6:00 p.m.
COUNCIL CHAMBERS, 501 POLI STREET, VENTURA



SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
 
COMPANY, Ventura Unified School District's all-high school show choir, to compete in the national "GLEE - Give a Note" contest



REPORTS - REGIONAL BOARDS/COMMISSIONS/COMMITTEES
 
This time is set aside to allow Councilmembers serving on regional boards, commissions, or committees to present a verbal report to the full City Council on the activities of the respective boards, commissions, or committees upon which they serve.

CITY MANAGER’S REPORT
 
Donation Opportunities

CITY COUNCIL CONSENT ITEMS
 
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the City Council at one time, without discussion, unless a Councilmember or the Administration requests an opportunity to address any given item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means that the recommendation of the Administration is approved along with the terms and conditions described in the Administrative Report.

1.
Out of Class Pay Extension  (78)

Authorize the extension of out of class pay beyond the six months per Personnel Rules and Regulations (Rule VI, Section 8) for the Laboratory Assistant in the Ventura Water Department.

2.
Saticoy Country Club Well No. 3 Well Drilling Project Authorization to Advertise (123)

Approve the contract plans and specifications for the Saticoy Country Club Well No. 3 Well Drilling Project, Specification No. 2011-037, and authorize the advertisement for bids to be received on December 1, 2011, at 2:00 p.m. in the City Clerk's Office.

3.
Amendment to 2011 -2017 Capital Improvement Plan and Change to Scope of Golf Capital Improvement Project (31)

a.
Adopt a resolution amending the Fiscal Year 2011 -2017 Capital Improvement Plan to cancel Golf Capital Improvement Project No. 95530 and transfer funds to Project Nos. 79507 and 79509.

b.
Appropriate funds of $628,800 for Project No. 79507, Buena Golf Course Improvements, and $169,590 for Project No. 79509, Olivas Links Driving Range and Lighting Improvements Project.

c.
Authorize the Mayor to execute a purchasing agreement for Sea Isle 1 Paspalum turf with West Coast Turf in an amount not to exceed $300,000 as recommended by KemperSports.

d.
Authorize the City Manager to approve additional changes within the amount of the agreement, if required.

CITY COUNCIL FORMAL ITEMS

4.

Grant the Ventura Water Department the authority to begin investigating and negotiating a temporary transfer of State Water Project contract entitlement for the highest price.

5.

Approve Option B allocating $350,000 annually during the next three years from the Paramedic Fund and $50,000 annually in Parklands prepayments to meet the third-year matching obligations of the Staffing for Adequate Fire and Emergency Response grant for hiring nine additional firefighters.

6.

a.
Authorize the City to accept a grant from the Department of Homeland Security under the Fiscal Year 2010 Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program for $2,339,473.

b.
Pursuant to Charter Section 1201, authorize the City Manager or designee to accept and spend the grant monies awarded by the Department of Homeland Security under the Fiscal Year 2010 SAFER Grant Program and conduct all negotiations and submit all documents, including, without limitation, applications, agreements, and billing statements that may be necessary to accept the grant[CoV1].

c.
Authorize the Finance and Technology Department to assign the increased appropriations and revenues to the General Grant and Categorical Fund in the SAFER Grant Program.

7.

Ratify the final agreement with Union Pacific Railroad and Caltrans, which was approved by motion on October 10, 2011.



ADJOURNMENT
 
[CoV1]I I am not aware of a section within the City Charter, which authorizes the City Council to delegate to the City Manager to purchase any equipment necessary up to $1.17 million. I believe that you need to specify the type of purchase and include the associated dollar amount. In terms of the City Manager's authority to spend, Chapter 4.600.120 of the Municipal Code states that the City Manager has the authority to approve and execute contracts for the acquisition of equipment, materials, supplies, labor, non-professional services or other items not to exceed $250,000, professional service agreements in an amount not to exceed $50,000 and contracts for the sale or exchange of surplus City personal property, regardless of the funding source.