REGULAR MEETING 
MONDAY, AUGUST 4, 2014   6:00 p.m.
COUNCIL CHAMBERS, 501 POLI STREET, VENTURA





CITY COUNCIL COMMUNICATIONS
 
Per Government Code Section 54954.2 (a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.

PUBLIC COMMUNICATIONS
 
At the first regular meeting of the month, the City Council has allocated a total of 30 minutes for members of the public to address the City Council on items of City business other than scheduled agenda items.  Each speaker is limited to a cumulative total of five minutes for all presentations during this meeting.  Should there be more than six speakers, the City Council has discretion to limit the time for each speaker. Persons wishing to address the City Council should complete a green "Speaker Form."

CITY COUNCIL CONSENT ITEMS
 
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the City Council at one time, without discussion, unless a Councilmember or the Administration requests an opportunity to address any given item.  Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items.  Approval by the City Council of Consent Items means that the recommendation of the Administration is approved along with the terms and conditions described in the Administrative Report.

1.
Minutes

Approve the minutes of the special and regular meetings of July 7, 2014.

3.

Waive the second reading in full and adopt an ordinance amending Section 10.650.170 of the municipal code pertaining to an exemption from the noise ordinance for the pilot concert series.

4.
Grand Jury Report Hillside Grading (112)

Approve and authorize the response to the Grand Jury report titled City of Ventura Hillside Grading.

5.
Ventura Water Reclamation Facility Lighting Replacement Project Authorization to Advertise (123)

Approve the contract plans and specifications for the Ventura Water Reclamation Facility Lighting Replacement Project, Specification No. 2014-006, and authorize the advertisement for bids to be received on August 21, 2014, at 2:00 p.m. in the City Clerk's Office.

6.
Memorandum of Understanding with Ventura Botanical Gardens to Extend Use of the Temporary Water Meter (50)

Review and approve the Memorandum of Understanding with the Ventura Botanical Gardens, extending use of the temporary water meter through May 31, 2016, or when additional plants are planted, whichever comes first.

7.
Waterline Replacement Project - Darling Road Authorization to Advertise (123)

Approve the contract plans and specifications for the Waterline Replacement Project - Darling Road, Specification No. 2014-009, and authorize the advertisement for bids to be received on September 11, 2014, at 2:00 p.m. in the City Clerk's Office.

2.

a.
Waive the second reading in full and adopt an ordinance approving a change of zone for the Olivas Park Drive Extension Project, Case No. Z -3 -13 -15081.

b.
Waive the second reading in full and adopt an ordinance pre -zoning the Montalvo Community Services District parcel within the Olivas Park Drive Extension Project area, Case No. Z -3 -13 -15081.

8.

Approve the contract plans and specifications for the Sewerline Replacement Project - Avenue Area, Specification No. 2013-021, and authorize the advertisement for bids to be received on September 4, 2014, at  2:00 p.m. in the City Clerk's Office.

9.
Wastewater Plant Dewatering Equipment Pre -Selection Project Authorization to Advertise (123)

Approve the contract plans and specifications for the Wastewater Plant Dewatering Equipment Pre-Selection Project, Specification No. 2013-042, and authorize the advertisement for bids to be received on September 18, 2014, at 2:00 p.m. in the City Clerk's Office.

10.
Water Reservoir Seismic Retrofit Project Engineering Services Agreement (50)

Authorize the City Manager to enter into an Engineering Services Agreement with Flowers and Associates, Inc., for the Water Reservoir Seismic Retrofit Project, in an amount not to exceed $149,800, including a $15,000 contingency.

11.

a.
Approve a Professional Services Agreement with MuniServices, LLC for three years with an option for two additional years, to provide compliance audits, analysis and information on the City’s sales tax, property tax, utility users tax, business licenses, utility franchises and transient occupancy tax.

b.
Approve a Professional Services Agreement with Donald H. Maynor, a Professional Law Firm, for legal services in conjunction with the MuniServices, LLC Agreement Scope of Work Section I, Utility Users Tax/Franchise Compliance and Revenue Protection Program.

12.
City Hall First Floor Public Restrooms Americans with Disabilities Act Upgrade Project Authorization to Advertise (42)

Approve the contract plans and specifications for the City Hall Restroom Americans with Disabilities Act Upgrade, Specification No. 2013-013, and authorize the advertisement for bids to be received on September 4, 2014, at 2:00 p.m. in the City Clerk's Office.

13.
Memoranda of Understanding Between the City and the Service Employees International Union (78)

a.
Approve and authorize the City Manager to execute, on behalf of the City, the Memoranda of Understanding between the City and the Service Employees International Union. * Maintenance Unit "A" * General Unit "G" * Supervisory Unit "S" * Professional Unit "Q"

b.
Authorize the Finance and Technology Department to adjust the expenditure and revenue appropriations in accordance with the report.

c.
Approve a Side Letter Agreement between the City and the "A" and "G" Units of the Service Employees International Union.

d.
Adopt a resolution implementing the 7 percent employee paid member contribution to CalPERS Retirement by CalPERS Classic Members, resulting in a 0 percent City paid member contribution.

14.
Salary and Benefits Resolutions for Fiscal Year 2014 -2015 (31)

a.
Adopt a resolution providing for a systematic classification of positions and a standardization of salaries of certain paid officers and employees of the City for the 2014 -2015 Fiscal Year subject to approval of Service Employees International Union Collective Bargaining Agreement.

b.
Adopt a resolution providing for benefits and additional compensation for Unrepresented Employees in Salary Schedules "E", "M", "U", "C" and "D" of the Salary Resolution.

15.
Out of Class Pay Extension (78)

Approve an additional three-month extension of an Out of Class appointment beyond 365 days pursuant to Memorandum of Understanding between the City of San Buenaventura and the "G" Unit of the Service Employee International Union Article 14-Pay Policies, Section 14.6 Out of Class Pay for a Sr. Code Inspector acting as Lead Code Inspector since July 1, 2013.

16.

Approve and authorize the City Manager to execute a Letter of Agreement with the Water Research Foundation to participate in a collaborative research project to determine the feasibility of and the blending requirements for potable reuse of the Ventura Water Reclamation Facility's effluent.

CITY COUNCIL PUBLIC HEARING CONSENT

17.

a.
Introduce and waive the first reading of an ordinance amending Municipal Code Section 12.310 relating to property maintenance.

b.
Set the proposed ordinance for a second reading and adoption at the City Council meeting of September 15, 2014.

QUASI-JUDICIAL PROCEEDINGS
 
Ex Parte Communications: An ex parte communication is a communication made with a Councilmember outside the Council Chambers with any person except the City Attorney concerning a quasi-judicial proceeding to be heard by the City Council. When a Councilmember has an ex parte communication concerning a subject that is the basis of a quasi-judicial proceeding, the Councilmember must: (a) state for the public record the nature of that communication, (b) with whom the ex parte communication was made, and (c) a brief statement as to the substance of the communication.

CITY COUNCIL PUBLIC HEARING

18.

Adopt a resolution to deny the appeal of Scott Dempster and sustain the Planning Commission's approval of a Coastal Development Permit to construct a new, 2½-story, single-family residence with attached 2-car garage and an Administrative Variance to increase the lot coverage from 40 percent to 45 percent.

CITY COUNCIL / SUCCESSOR AGENCY FORMAL ITEM

19.

a.
Adopt a resolution selecting Ventura Coast Partnership, LLC, for final negotiations in response to the Request for Proposals for Site No. 3 as part of implementation of the approved Long Range Property Management Plan for Real Property Assets of the former Redevelopment Agency of the City of San Buenaventura.

b.
Authorize the Community Development Director to negotiate final price and terms of a Disposition and Development Agreement for City Council consideration.

CITY COUNCIL FORMAL ITEM

20.

a.
Receive, provide comments, and conceptually approve the twelve City Council goals for the General Plan Refinement.

b.
Approve the proposed next steps, budget, and timeline, including returning to the City Council in September 2014, with a detailed scope of final work effort.


CITY COUNCIL COMMUNICATIONS
 
Per Government Code Section 54954.2 (a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.

REPORTS - REGIONAL BOARDS/COMMISSIONS/COMMITTEES
 
This time is set aside to allow Councilmembers serving on regional boards, commissions, or committees to present a verbal report to the full City Council on the activities of the respective boards, commissions, or committees upon which they serve.